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Ref allows you to give different members of your team different capabilities, so that you’re in control of how your team uses Ref.

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Roles

RoleCapabilities
AdminSearch resources, add content, invite members, manage billing
WriterSearch resources and add to the index
ReaderSearch only

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Management

Roles can be managed from ref.tools/team. Make sure that your team is selected in the workspace picker in the top-left of the page.

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How to only use public docs

Some teams use Ref to only search public documentation sources. The best way to manage this is have one user sign up as an admin and invite the rest of the users as readers. Then no one will be able to index private sources.